We are looking to hire an experienced Office Manager to be responsible for the general and efficient operation of our office on a day-to-day basis. Duties will involve greeting visitors, answering incoming phone calls, purchasing office supplies and taking proper inventory, and support company operations by maintaining office systems to ensure maximum productivity.
The Office Manager will also provide direct secretarial support to our CEO. Responsibilities in this capacity will include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, a candidate should be well organized, have great time management and problem-solving skills, and have experience as an executive or administration assistant in the past.
Job duties and responsibilities
Overseeing general office operation.
Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers.
Coordinating appointments and meetings and managing CEO’s calendar and schedule.
Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
Managing and distributing correspondence.
Organizing office operations and procedures:
designing filing systems;
dealing with suppliers;
reviewing and approving supply requisitions;
monitoring clerical functions.
Planning procurement for office supplies and equipment and maintaining proper stock levels.
Outstanding organizational and time management skills
Leadership and the ability to ‘make things happen’
Excellent verbal and written communications skills
Problem solving skills
Attention to detail
Excellent MS Office knowledge
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Discretion and confidentiality
Five years of experience as an Executive Assistant, Personal Assistant, Office Manager or similar role
Secretarial diploma from a recognized institution
Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, and PowerPoint
Good interpersonal and human relations skills
Fluent in French and English
The position will report directly to the company CEO
Salary based on experience and qualification
Total compensation will be competitive with marketplace and will include a significant performance-based bonus
Target Start Date
About the Company
We are a start-up FinTech company dedicated to using online and mobile platforms to make various financial products available to the Haitian public. Our mission is to provide every Haitian family, individual, regardless of their socio-economic circumstances, and every business full access to the same array of financial products and services that have long been enjoyed in more developed countries. In the pursuit of its mission, the company is guided by its core values of inclusiveness, integrity, competence, discipline, and perseverance.